One workspace for student club management

Most student clubs are run from a group chat, a shared spreadsheet and a handful of Google Forms. It works until the committee changes: the new president inherits a sheet with no history, applications sit unread in someone's inbox and nobody knows which member list is current.

Uninexus replaces that patchwork with one club workspace. Every officer signs in with their own account, sees the same data and does what their role allows. When the committee hands over at the end of the year, the club's members, forms, events and records stay where they were.

The roster lists every member with their role. The owner and administrators decide who becomes an event manager or a finance manager, and each officer sees only the tools their role opens, so a new committee member cannot change the budget by accident.

Officers invite students by email address or handle, or let them join from the club page, and they can message everyone in the club at once instead of copying names into a chat group.

Each club chooses whether students join straight away or apply. Applications arrive in one queue with the applicant's message and form answers side by side, and the owner or an administrator accepts or declines each one, with an optional note the applicant sees.

Applicants follow their status in the app, so nobody has to chase the committee for an answer, and the queue shows at a glance how many people are still waiting.

Officers build forms with short and long answers, multiple choice, checkboxes, dropdowns, scales, dates and file uploads. A form can be the club's application form, an event registration form or a survey for members.

Publishing creates a version, so answers stay tied to the questions people actually saw. Responses arrive as they are sent, a form can be closed and reopened, and every answer exports as CSV.

Work is organised into initiatives, such as a spring festival, a hackathon or a trip, each with a lead and a team. Tasks sit on a board that moves from backlog through in progress and review to done.

Every task has an assignee, a club task key, comments and file attachments, and assignees are notified when work is given to them. An initiative can carry a planned budget, so the plan and the money are discussed in one place.

Officers publish an event with a time, a place and a capacity, and can attach a registration form. Students register until the event is full, and each registration comes with a QR ticket on the student's phone.

At the door, officers scan tickets with a phone camera or type the ticket code, and the attendance list fills in as people arrive. After the event, the list exports as CSV.

Treasurers record income and expenses by category, keep receipts with each entry and set a budget for the period, so the committee can see what has been spent against what was planned.

Uninexus keeps the club's books; it does not collect or send money. Only the owner, administrators and finance managers see the figures, and the transactions export as CSV for the next treasurer.

Posters, logos, sponsor decks and meeting notes live in the club's file library instead of one officer's personal drive. Files can be tagged and linked to an initiative.

Because the files belong to the club rather than to one person, the next committee starts with everything the last one made.

The QR center creates a code for the club page, each upcoming event and each published form. Officers download it as a PNG or SVG image, or as a ready A4 poster or A5 flyer with the club's name and logo.

Scan counts show how often short links are opened, with repeat scans from the same device within half an hour counted once. These counts are separate from membership applications, event registrations and check-ins.

The analytics page answers what a committee asks at the end of a term: is the club growing, do events work, do forms get answered, where does the money go and do printed codes get scanned.

Each answer covers the period you choose, so a new committee can compare its first term with the year before instead of guessing.